MINUTES

La Plaza Telecommunity
Board of Directors Regular Meeting

Casa Marisa Restaurant, Questa NM
October 5, l999


EXECUTIVE SUMMARY
--Wireless connection to Penasco should be established before the first snow.
--The Internet Fair, tentatively scheduled for January 20 2000, will be
  held at the Sagebrush Inn and will be underwritten by LANL Technology
  Commercialization. There may be a wireless Internet connection
  available during the fair.
--Obsolete equipment will be given away to anyone, as is, per the motion
  of July 13, l999. An ad will be placed in the newspaper and an announcement
  made on Super User.
--The new server should be online later this week. The changes being made
  should result in an overall savings to La Plaza. New computers are needed
  for the lab.
--The completed audit for l998 has been reviewed by the board. 
--The board approved the slate of candidates, Peter Alexander, Thos Myers,
  Reva Suazo, Jose Careno, Pete Warner, Jerry Simpson, and Pam Romero for 
  the board election.
--The board will develop appropriate use standards for La Plaza users.
--The Executive Director will receive her annual evaluation prior to the
  next meeting.

AGENDA Call to Order Thomas Myers, President Approval of Agenda Thomas Myers, President Approval of September Minutes Thomas Myers, President. Introduction of Members/Guests Thomas Myers, President Executive Director Report Judith Pepper, Executive Director Technology Report Oban Lambie, System Administrator Treasurers Report Reva Suazo, Treasurer Committee Reports Membership Thomas Myers, Chair Public Relations Peter Alexander, Chair Nominating Alexander/Redpath, Co-Chairs Youth Advisory Thomas Myers, Chair Fund Raising Dawn Redpath, Chair Education Ira Schwartz, Chair Bylaws Thomas Myers, Chair Board Discussion Thomas Myers, President a. Kit Carson b. Board Elections--Bylaws, Candidates c. Board Orientation/Training d. Board Evaluation e. Capitalization Policy f. List Serves Standards and Etiquette g. Official Spokesperson for the Board of Directors Members Comments Thomas Myers, President Next Meeting November 9,l999 - Annual Meeting Adjournment Thomas Myers, President
Call to Order by President Myers at 6:00 p.m. Present: Alexander, Goetz, Lambie (System Administrator), Lopez, Myers, Redpath, Schwartz, Suazo, Pepper (Executive Director), Wichmann. Guests: Jose Careno, Pete Warner. Approval of Agenda MOTION to approve agenda: Alexander SECOND: Suazo VOTE: Motion carried. Approval of Minutes MOTION to approve Approval of the minutes of September 14, 1999 as amended: Redpath SECOND: Alexander VOTE: Motion carried. Introduction of Members/Guests Jose Careno and Pete Warner were introduced. Both are candidates for the board.
Executive Director's Report The report was circulated to the board members at the meeting. See separate Report. Highlights included: 1. Wireless connection to Penasco should be established before the first snow. 2. The Internet Fair, tentatively scheduled for January 20, 2000, will be held at the Sagebrush Inn and will be underwritten by LANL Technology Commercialization. 3. The owner of the Sagebrush Inn will be asked if he is interested in a wireless connection for the Sagebrush Convention Center. 4. Obsolete equipment will be given away to anyone, as is, per the motion of July 13, l999. An ad will be placed in the newspaper and an announcement made on Super User.
Technology Report 1. The new server should be online later this week. The changes being made should result in an overall savings to La Plaza 2. La Plaza needs additional modems and the computers in the lab need to be replaced. They are outdated and will not last much longer. The board inquired as to the possibility of Yellow Pages online and a link to the Chamber of Commerce. Both are possible.
Treasurer's Report The Executive Committee and Ira Schwartz met for a telephone conference with the accountant to discuss his audit findings. A copy of these were distributed with the Executive Director's report at the meeting.
Committee Reports Membership: Membership is being maintained at a steady level. Public Relations: There was nothing new to report. Nominating: MOTION: Redpath (on behalf of the Nominating Committee) to accept as the slate of candidates for the board election: Peter Alexander, Thos Myers, Reva Suazo, Careno, Pete Warner, Jerry Simpson, Pam Romero SECOND: Lopez VOTE: Motion carried. Youth Advisory: No report Fund Raising: Judith Pepper and Dawn Redpath (Fund Raising chair) are actively working on fund raising possibilities. Education: An online questionnaire is nearly complete, the purpose for which is to find what users know and do not know so the effort to educate can move forward. Bylaws: Bylaws changes will be presented to the membership for ratification during the election process.
Board Discussion Kit Carson There has been no response to La Plazas request for a proposal as to how KC and La Plaza could work together. Board Elections--Bylaws, Candidates Covered in earlier discussion. Candidates are to have pictures and bios in ASAP. Board Orientation/Training This will be done and will be scheduled to take place at a time other than during board meetings. Board Evaluation Mats Wichman presented the evaluation, a copy of which was distributed to the board members at the meeting. Capitalization Policy This will be part of the planning process. List Serves Standards and Etiquette The board will consider setting standards and advising users as to appropriate etiquette online. Policies will be developed as to appropriate use and sanctions to be applied if there is a violation. Official Spokesperson for the Board of Directors The board reaffirmed its earlier decision that two persons would have the authority to speak for La Plaza, the executive director and the board president. Dawn Redpath was appointed to chair the evaluation of the executive director. An evaluation form was distributed to the members with the request it be returned to her no later than October 15.
Members Comments None
Adjournment 7:50 PM MOTION to adjourn: Suazo SECOND: Wichmann VOTE: to adjourn
Next Meeting November 9,l999 - Annual Meeting